MICHAEL V. HOLDT MUSIC FOUNDATION
PRIVACY POLICY
PURPOSE
The Michael V. Holdt Music Foundation (‘Foundation’) is committed to protecting the privacy and confidentiality of donors, participants, students, volunteers, contractors, employees, board members, and visitors. This Privacy Policy describes how information is collected, used, stored, protected, and disclosed.
INFORMATION WE COLLECT
The Foundation may collect names, addresses, phone numbers, email addresses, emergency contacts, participant information, donor information, volunteer information, payment information, photographs, videos, application materials, attendance records, communications, and other information necessary to operate Foundation programs and activities.
HOW INFORMATION IS USED
Information may be used to administer programs, communicate with participants and families, process donations, maintain records, comply with legal obligations, evaluate programs, conduct fundraising activities, provide services, and support the Foundation’s mission.
CONFIDENTIAL INFORMATION
The Foundation treats non-public personal information as confidential and limits access to individuals who have a legitimate business or operational need to know such information.
PROTECTION OF INFORMATION
The Foundation maintains reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, loss, or misuse.
DONOR PRIVACY
Donor information will be used solely for Foundation-related purposes. The Foundation does not sell, rent, trade, or share donor information with third parties except as required by law or necessary to process donations and Foundation operations.
PARTICIPANT PRIVACY
Information regarding participants, including minors and individuals with disabilities, shall be handled with heightened care and shared only when necessary for program administration, safety, legal compliance, or with appropriate authorization.
PHOTOGRAPHS AND MEDIA
The Foundation may take photographs, audio recordings, or video recordings during programs and events. Separate media release forms may be used where appropriate. Individuals may request information regarding the Foundation’s media practices.
WEBSITE AND ELECTRONIC COMMUNICATIONS
The Foundation may collect limited information through its website, online forms, email communications, and social media platforms for operational, communication, and program purposes.
DISCLOSURE OF INFORMATION
The Foundation may disclose information when required by law, court order, governmental request, to protect the safety of individuals, to prevent fraud, or to protect the rights and property of the Foundation.
RECORDS RETENTION
The Foundation retains records for periods deemed appropriate based on legal, operational, financial, and programmatic requirements.
CONTRACTORS, VOLUNTEERS, AND STAFF
Individuals working on behalf of the Foundation may be granted access to information only as necessary to perform authorized duties and must comply with applicable confidentiality obligations.
DATA SECURITY INCIDENTS
In the event of a suspected data breach or unauthorized disclosure of information, the Foundation will take reasonable steps to investigate, mitigate harm, and comply with applicable legal notification requirements.
CHILDREN AND VULNERABLE INDIVIDUALS
The Foundation is committed to protecting the privacy and dignity of children, autistic individuals, and other vulnerable participants served through its programs.
POLICY CHANGES
The Foundation reserves the right to amend this Privacy Policy at any time. Updated versions may be distributed or made available through Foundation communication channels.
QUESTIONS REGARDING PRIVACY
Questions regarding this Privacy Policy may be directed to the Foundation’s authorized representative.
